# Privacy Policy

Last updated: 2026-11-11

## 1. Controller and contact

The controller of personal data processed through VoxiForm is VoxiForm. For any question about this policy or your data, contact us at hello@voxiform.app.

## 2. What VoxiForm does

VoxiForm is a survey platform. Respondents answer by voice or by text. An AI model reads the answer and can ask a follow-up question. VoxiForm is currently in pilot.

## 3. Data we process

- **Survey answers.** The text of each answer, including the transcript of a voice answer. Identity is not shared directly with our AI providers.
- **Voice audio.** Audio is converted to text in a transient request buffer. It is never stored or logged.
- **Email address and verification code.** Used only on public form links to send a verification email. These are transient and never retained.
- **Website measurement.** See section 5.

## 4. Sub-processors

We use the following sub-processors. Each is contractually bound to provide sufficient data-protection guarantees.

| Sub-processor | Purpose | Data | Location |
|---|---|---|---|
| **Z.AI Co., Ltd.** | AI evaluation of answers and follow-up question generation (LLM) | Survey answer text, including voice transcripts | China |
| **MiniMax** (fallback LLM only) | Backup AI processing, used only when the primary provider fails | Survey answer text, only during primary-provider failures | MiniMax API region |
| **Cloudflare (Workers AI)** | Speech-to-text | Audio, transient request buffer only | Cloudflare edge |
| **Resend** (EU region) | Verification emails on public form links | Email address and verification code, transient | EU region, with Standard Contractual Clauses |

The full disclosure is on the sub-processor page: https://voxiform.com/legal/kvkk-subprocessors/
If the sub-processor list changes, data subjects are informed before the change takes effect.

## 5. Website measurement

- **Google Analytics 4** (measurement ID G-NRGJ5LBWS8). It does not load when your browser sends the Do Not Track or Global Privacy Control signal.
- **Cloudflare Web Analytics.** Cookieless measurement.

## 6. Retention

The retention period for survey answer text is not yet stated in this policy. Contact us at hello@voxiform.app for details.

## 7. Questions about your data

For any question about your personal data, contact us at hello@voxiform.app.